Listing an online event is similar to listing face-to-face events, but there are subtle differences.

So what’s a Virtual event? Wikipedia say its an event where people interacting in a virtual environment on the web, rather than meeting in a physical location.

Virtual events generally require a link to join a webinar or room, they must also have an accurate broadcast location which is used to adjust start times for an attendees geo location.

Listing online events at Community Meets Click To Tweet

Get your next event out there

Getting Started

Having an established Business or Group Page, use the NEW LISTING button to access the event form.

At the Event Name field import a saved template or enter the Event Name.

At the Type field select ‘Online’ and the form reconfigures for online event content.

At the Frequency field, when making selections be aware you can only included one lot of ‘How to join‘ instructions per event. If you intent is to list any sort of recurring event and each event requires different ‘How to join’ instructions, you may need to list each event separately, following these steps;

  1. Set frequency to one-off event.
  2. Complete the form adding ‘How to join’ instructions for first event.
  3. Save the event template prior to listing the event.
  4. Once the first event is posted, return to the New Listing form.
  5. Import the previously saved template at the Event Name field
  6. Next select a new Start Date and update ‘How to join‘ instructions
  7. Repeat these steps to list additional events.

Recurring event options can be selected where registration takes place:

  • Offsite and attendees can access how to join instructions for each recurring event listed at Community Meets at your offsite page. If this is not possible, recurring or multiple date frequency selections should NOT be used.
  • On the Event Page and ‘How to Join’ instructions remain the unchanged for each recurring event.

Online events form

Start Time

The Start Time is linked to the Broadcast Location. More on this below.

Registration

You can have virtual event attendees register on the event page or your preferred web or booking page.

If registration takes place on the Event page, detailed How to join instructions must be included in the How to Join field. These instructions are only displayed or visible after a member selects the event page ATTEND button.

If registration is to take place offsite, when the event page¬† ATTEND button is selected, members will be redirect to the offsite page you entered at the Offsite link field. In this case, How to Join instructions are optional as we assume you provide these details offsite. If ‘How to join’ instructions are included, they will be displayed on the event page.

Community Meets activity form

How to Join

When adding ‘How to Join’ instructions it is important to:

  • Include webinar or room access or registration links.
  • Provide details instructions including pre-registration requirements.

Note the start-time is automatically adjusted on the event page to reflect local time at each attendees geo-location.

Broadcast Location

When the event form reconfigures for an ‘Online’ event, venue and location fields are replaced with ‘Broadcast Location’. This is used to adjust the start time at other geo-locations.

It is important to make sure the Broadcast Location (where you are hosting the event) is correct, otherwise start times may not be adjusted correctly.

In the example below, GMT+ indicates the time zone correction for the Broadcast Location. When you create an event, the GMT correction displayed will be used update the local start time for each attendee, based on their geo-location. 

Community Meets Activity form

Templates

As highlighted above, if you need to list the same event multiple times, each with different ‘How to join’ instructions, follow these steps to save time:

  1. Set frequency to one-off event.
  2. Complete the form adding ‘How to join’ instructions for first event.
  3. Save the event template prior to listing the event.
  4. Once the first event is posted, return to the New Listing form.
  5. Import the previously saved template at the Event Name field
  6. Next select a new Start Date and update ‘How to join‘ instructions
  7. Repeat these steps to list additional events.

List your next event at Community Meets today.