Editing or extending an event will be a breeze after reading this guide!

One things certain in life, change is inevitable! At some point you’ll need to edit an events details, be it to fix something you overlooked or to cater for a last minute change. In this guide we cover how to make changes.

Editing & Extending Events Click To Tweet

Individual Events

Editing any individual event, irrespective of whether the frequency was set to one-off or recurring can be done directly at the event page. To do so, select Edit Activity from the tools menu. Alternatively, locate the event in the Upcoming list at Event Manager and use the edit icon (shown below) to update details.

Members interested in the event will only be notified of a change if event form Registration is set to on-page or optional. If registration is set to Offsite, no notification is sent as Community Meets can not track whether or not a member has registered offsite with a third party. In this case, you will need to contact attendees directly.

Irrespective of how and where attendees register, all Organisers must ensure event details remain valid and members are notified of changes.

Activity Page

Recurring Events

A recurring events is any event created with the frequency field set to:

  • Multiple Dates
  • Consecutive Dates
  • Recurring Daily, Weekly, Fortnightly, Monthly

An individual event associated with a recurring selection can be updated directly at the event page, as outlined above.

To update or extend all events associated with a recurring selection, this must be done at your Event Manager Scheduled list. Use the edit icon (shown below) to access and update event details. Changes will apply to all associated events.

Be aware some recurring event form fields are crucial to the original listing and may not be changed. If such fields need to be updated, you may need to delete the recurring event and create a new listing.

When you extend a recurring event, members or followers are not notified.

If changes are made to a recurring event, members interested in the event will only be notified if Registration is set to on-page or optional. If registration is set to Offsite, no notification is sent as Community Meets can not track whether or not a member has registered offsite with a third party. In this case, you will need to contact attendees directly.

The Scheduled list at Event Manager is also the place to delete a recurring event.

Activity Page

Templates

Saved event templates can be located at your Event Manager ‘Saved’ list. To recreate an event using a save template select the import icon, alternatively select the drop down icon at the New Listing form associated with the Event Name field.

By importing a template you will be able to recreate your favourite events in seconds. The minimum requirement or change prior to posting is the selection of a new Start Date and Frequency.

If importing a template associated with a live recurring event, it is assumed you wish to edit the event, not create a new event. Therefore we direct you to the Event Manager Scheduled list.

  • To utilise a template associated with a live recurring event, the Event Name must be changed to avoid event duplication.

TIP: If creating multiple events with similar, yet different content, to save time consider importing and editing a template with closely aligned content, verses starting from scratch.

Activity Page

Post Updates

The Post Update tool is available at the event page in the tools menu. Its an easy way of getting a message out to people interested in an event. Use this feature to:

  • Provide additional information
  • Notify attendees or a last minute change
  • Clarify why a change has been made
  • Request members review the event page

Reminders

Even though members following you are automatically invited an event once created, an additional reminder can be sent to those yet to respond to the initial invitation. The reminder function is available at each event page on the tools menu.

  • A single reminder can be sent 72 hours after an event has been published
  • Members listed as Going will not receive a second invitation

Event Management

With the help of this guide, managing your events once published should be straight forward. If you have any questions or require assistance, don’t hesitate to contact us.

Happy Event Listing.