Let’s take a look at how to manage events and update details when things change.
One things certain in life, change is inevitable! And when it comes to running an event, you’ll at some point need to update an events details, be it to fix something you overlooked, or to change the start time or venue etc. You may also need to send members interested in your event an update or message. In most cases, these actions are straight forward and can be performed directly at the activity page.
So there’s no need to stress, when if comes to changes, we’ve got this covered!
When you create a new event, the frequency i.e. one-off, recurring or multiple dates will determine where you need to edit an event, after it has been posted. If you are running several events, with varying frequencies, its best to make any updates at your Event Manager Upcoming or Scheduled lists. Here we separate events;
- All events are individually listed in the Upcoming list,
- Only recurring events are listed in the Scheduled list
In a nutshell, if you need to update or extend a recurring event, do this at the Scheduled list.
These can also be located and updated,
- by select Hosting from the main header drop down menu,
- at the Group or Organisers Page
If editing event details at the activity page, select Edit Activity from the pages tool menu. If at Event Manager, select the edit icon (shown below). In both cases you access the Activity form, where details can be updated, reviewed and resubmitted. Where members are registered on the activity page as Going or Following an event, they receive notification or a change. If people are directed to register offsite with a 3rd party, no notification is sent.
As mentioned above, where an events frequency is set to repeat, or multiple dates were selected during the creation process, to extend the run time or update all associated events, this must be done at the Event Manager Scheduled list. Use the edit icon (Shown below) to access the activity form, you can then;
- Extend the End-Date for recurring events,
- Select more dates from the calendar for multiple date events,
- Edit form details, changes will be applied to all associated events.
Note that some details are crucial to the event structure and may not be edited. If such details need to be changed, you may need to use the delete icon (Shown below) to remove the event and start over.
Where members are registered on the activity page as Going or Following an event, they receive notification or a change. If people are directed to register offsite with a 3rd party, no notification is sent.
At Event Manager, or the activity form Name field, saved templates can be imported allowing you to recreate your favourite events in seconds. However, where a template is associated with a current live or posted recurring event, you may not be able to recreate the event, as it is already listed. When this occurs, you will be promoted to update or edit event details at the Event Manager Scheduled list.
To utilise a template associated with a live recurring event, you must change the Activity Name; it will then be seen as a new or separate activity and will not interfere.
To get a message out about a particular event, use the Post Update feature at the activity page. Only members that have registered on the activity page as Going or Following the event receive updates.
Members that are listed on the Activity page as Going or Following an event automatically receive event reminders. Others invited, but yet to respond can be sent a single reminder. This can be done by select Reminders from the activity page tools menu (shown above).