Activity Form

ACTIVITY ORGANISER


Events created at this form will be linked to an organisers profile, which will appear on the activity page as the event organiser. If you have an existing organiser profile, it will be selectable at the top field. If you are creating your first event, you'll be prompted to add or create a new organiser.

To link events to a Group or About page, these pages must be setup prior to completing this form. Where multiple events are created for the same organiser, they will be marked on the activity page calendar.

When adding a new organiser, its a great idea to include a profile or logo image. This will be display on the activity page, and included with activity invitations.

Note, multiple and reoccurring events can only be posted if linked to an About us or Group page.


ACTIVITY NAME


Choose a descriptive activity name, or import a previously saved template. Saved templates will be listed in the drop down menu associated with the name field. When importing a template, all previously saved information, except start date and time, will be imported.

FREQUENCY


You can choose to post one-off events, or events that repeat daily over one or more days.

  ● One-off events start at the Start Date/Time and do not require an 'End Date' unless the event will run for more than 24 hours.

  ● Repeat Daily events start at the Start/Date/Time, and repeat daily till the 'Last Date/Time. Each event can not run for more than 24 hours.

START/END TIME


Start Time is based on local time at the activity location. To avoid confusion, where an activity is schedule for a;

  ● Midday start, select 12:00PM.

  ● Midnight start, select 12:00AM.

End Time is the local time an activity will end.

INVITATIONS

Where members are following you, they will automatically be invited to each event when it is created. To invite others, use the on-page Invite and Share tools.

OPTIONAL FIELDS

The following optional fields can be selected or deselected, depending on your requirements,

(c) Private Activity - Only page members and person receiving event invitations, or a page link can view the event and share event details.

(d) Attach Documents - Attach supporting documents. Compatible files are: word, page, pdf, jpg, png.

DESCRIPTION

Prevent a barrage of questions from members by providing plenty of useful information. Here’s some things you may wish to include;

  ● Clearly outline what the activity is about

  ● Why would people want to attend the event

  ● Why did you choose the venue or location

  ● Are there costs associated with the activity

  ● Should attendees bring anything

  ● How long will the activity go for

  ● Is a certain level of fitness required

  ● Do you need a backup plan

  ● Are numbers limited

  ● Can members bring friends

  ● Do attendees need to be punctual

  ● Do attendees need personal insurance

KEYWORDS

Keywords are words that describe your activity or event. These words help members locate activities on the Community Meets website. For instance, you might consider using the following keywords for a Hiking activity:

  ● Hiking, Bushwalking, Fitness.

Be sure to separate keywords using commas.

VENUE

Enter the name of the venue where the activity will take place. If there is no actual venue, enter a general location that best describes where the activity will take place.

ADDRESS

Enter or select the address of where the activity will take place. Note, the address is posted on the activity page and used to generate the activity map. If an address or location is not available, consider:

(a) Adding a nearby meeting point, with valid location details,

(b) Adding a valid location that reflects the general area and clarify actual meeting point in the activity description field.

ACTIVITY PHOTO

Activity images are compulsory and help members quickly ascertain the nature of the event. They also make you activity stand out in the activity list and elevate its position in that list.

When uploading an image, the maximum file size is 4MB. In some cases, images may be cropped or stretched if the image dimension are not compatible with our container sizes. If this occurs, you may need to upload a new image.

SUMMARY

After completing the activity form, and prior to posting the events, there will be a summary of the key details. At this point, you may save the form as a template'. Templates can later be imported back into the form, allowing you to recreate the same event in seconds.







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